Organizing a Private Event in a Restaurant in Brussels: The Complete Guide

Why Privatize a Restaurant?

Privatizing a restaurant for your event ensures a unique setting, dedicated service, and a memorable experience for your guests. In Brussels, more and more restaurants offer this option — but not all are created equal.

Criteria to Check Before Booking

1. Capacity

First criterion: can the room comfortably accommodate your group? Allow an average of 1.5m² per seated person. In Brussels, privatizable rooms generally accommodate 15 to 50 people.

Concrete examples at Croix100:

- Gare Centrale: up to 36 people (40 max)

- Louise: up to 28 people

2. Budget

Formulas vary greatly: some restaurants charge a fixed fee, others a minimum spending requirement. Minimum spending is often more advantageous because everything you spend counts.

Price range in Brussels:

- Small event (10-15 people): €200-500

- Medium event (20-30 people): €500-1500

- Large event (40+ people): €1500 and above

At Croix100, the minimum spending is €250 (Louise) to €400 (Gare Centrale), which is in the lower range of the Brussels market for this quality level.

3. Menu

Ask yourself: fixed menu or free choice? Both have advantages. A fixed menu simplifies organization, a free menu gives your guests more freedom.

The ideal? A happy medium: a custom menu with some choice options.

4. Availability

Friday and Saturday evenings are most in demand. Book at least 2 weeks in advance, ideally 1 month for large events. During the week, it's often easier and sometimes cheaper.

Most Popular Formats

Afterwork (6pm-9pm)

The preferred format for Brussels businesses. Relaxed, convivial, perfect for 15-30 people. Budget: count €20-40 per person for drinks and finger food.

Private Dinner (7pm-11pm)

More formal, with a 3-course menu. Ideal for birthdays, team celebrations or client dinners. Budget: €40-80 per person depending on the restaurant.

Team Building (2pm-6pm)

Afternoon format with activity + snack or aperitif. Increasingly popular with Brussels SMEs.

Organizer's Checklist

Here are the key steps to organize a stress-free private event:

2 months before: Define the date, number of guests and budget. Contact 2-3 restaurants to compare.

1 month before: Confirm the reservation with a deposit. Discuss the menu and drinks.

2 weeks before: Send invitations with address and practical details.

1 week before: Confirm the final number of people with the restaurant.

Day of: Arrive 15 minutes early to check the setup. Enjoy!

Our Recommendation

If you're looking for an original venue in Brussels for a private event, the Croix100 concept is unique: 3-course menus entirely based on gourmet croissants — savory and sweet. It's a format that surprises, that gets people talking, and that leaves a memorable impression.

Request a quote: contact@croix100.com or +32 487 10 59 81